Time Configuration

Overview

The Zone Employee Portal Time features offer the ability to create specific settings for Time Entry. The easy-to-use interface allows a unique set-and-forget configuration sets specific to your organisation and/or Employees.

1. Default Configuration

You can use Zone Employee Portal Time features without configuring any option. The following are the parameters used:

• Period Start Day: Monday

• Period Length: 7

• Time increments: 1
  

• Allow Project Tasks
• Allow Memo

• Allow Service Items

• Allow Pay Items

2. Overriding the Default Configuration

As a Zone Employee Portal Admin, you can easily override the above default configuration by creating a New Time Configuration. Time configurations can be applied in two ways (see below).
To create a new Time Configuration, follow these steps:

I. Log into Zone Employee Portal using ADMIN user (see the Administration menu across the menu bar)

II. As an ADMIN on the main menu bar, choose: Administration

III. On the left menu bar, choose: Time & Allowance → Configuration and click Create

IV. Set the configuration fields as follows:

1. Name: Enter a descriptive name for this time configuration (* mandatory field)

2. Period Start Day: Select the day of the week that time entries commence. (* mandatory field)

3. Period Start Date: Select the date this configuration will start from (* mandatory field)

4. Close Date: Select the date this configuration ends at

5. Enabled Fields: Select fields to show in the Timesheet (Right side of the List contains active fields)

6. Column Count: Select how many columns to use in the Timesheet (* mandatory field)

7. Notifications: check/uncheck to suppress notifications

8. Start/End on period entry: check/uncheck to enter daily Start and Finish times and have the system calculate hours/minutes

9. Service Items Mandatory: check (mandatory) or uncheck (optional).

10. Pay Items Mandatory: check/uncheck to enforce Pay Component Sub Type list

11. Related Records Mandatory: check/uncheck to enforce related records

12. Memo Mandatory: check/uncheck to enforce time entry description

13. Only Clock in Allowed: check/uncheck to disable timesheet and allow only clock in option

14. Enable Geo Location: check/uncheck to enable Geo Location feature. Captures coordinates via user's browser. Does not integrate to NetSuite.

15. Period Length: Max 14 - NetSuite supports 7 day timesheet period. To enable this field please contact support_infinetcloud@zoneandco.com

16. Time Increments: Set desired rate (* mandatory field)

17. Enable Quick Time Entry: check/uncheck to enable Quick Time Entry feature.

18. Clock/timer reminder (hours, 0 to disable): Set a time period after which the app sends a reminder with information that Clock/ timer is still running!

19. Clock/timer timeout (hours, 0 to disable): Set a time period after which the app auto-terminates the Clock/timer.

20. Clock/timer timeout notify also approver: check/uncheck to enable sending an email notification to the approver about auto-terminated time entry

21. Active: enable this time configuration

Make sure to save all your settings.